Terms & conditions
Data processing consent
We are committed to protecting the privacy of all personal data you provide us for the event International Dementia Conference: Brave New World. The following statements illustrate your consent for HammondCare to process your personal data that you have provided voluntarily to us. It also describes how your data may be used and how long we will store it, so you are fully informed prior to you submitting your personal information for this event.
Why are we processing your Personal Data?
We ask for your Personal Data to best facilitate your involvement in the event International Dementia Conference: Brave New World. All Personal Data held by HammondCare in relation to all such processing whether such Personal Data is held at the date of the Data Processing Consent or received afterwards. HammondCare is only to process the Personal Data received from you:
- For the purposes of best facilitating your involvement in the event International Dementia Conference: Brave New World; and,
- To the extent and in such a manner as is necessary for those purposes.
Will third parties have access to your personal data?
Your data will be shared with other organisations and third parties only with respect to this specific event, in order to best facilitate your involvement. These may include, but not limited to, our venue for this event, our exhibitors, and suppliers or service providers. We require all third parties we contract with to only process personal data in line with our instructions and to have adequate safeguards and measures in place to ensure the safety of personal data shared with them.
Please scroll down to Current, planned and historic distributions of personal data to view our full list of current, planned and historic distributions of personal data for the facilitation of International Dementia Conference: Brave New World. Registrants are encouraged to review this list regularly as additional venues, exhibitors, suppliers or service providers may be contracted and supplied personal data beyond what is anticipated in this list, according to the changing needs of the event. Please contact our Data Controller Contact at any point if you have any questions or concerns.
How long will we store your personal data?
Your personal data will be retained and disposed of in line with our retention policy. Your personal data will not be retained for longer than is necessary to be able to carry out the services it was collected for, unless we have a legal obligation and are required to retain personal data for longer.
By clicking the check box to ‘I have read and understood Privacy Notice and Data Processing Consent’, I, as the Data Subject/Customer, hereby consent to the processing of the personal data that I have provided and declare my agreement with the data protection regulations in the data privacy statement below. I acknowledge that the Personal Data which relate to my person represent the so-called personal data within the meaning of GDPR. I understand that "Personal Data" means all such "personal data", as defined in Article 4 of the GDPR and any successor legislation in the United Kingdom to the GDPR, as is, or is to be, processed by HammondCare on behalf of you (or ‘the Customer’ or ‘Data Subject’). I give my consent to the processing of the Personal Data (including, but not limited to, names, addresses, phone numbers, emails, organisational and billing details) in the following ways:
- HammondCare’s marketing purposes relating to the International Dementia Conference: Brave New World; sending information about organised events or other related activities (e.g. in the form of sent newsletters, emails etc); and,
- HammondCare shall be entitled to transfer my personal data in particular to the following recipients and categories of recipients: HammondCare's suppliers, HammondCare’s employees, International Dementia Conference: Brave New World’s services providers, financial institutions for billing purposes, state authorities within the scope of fulfilling the statutory obligations prescribed by relevant legal regulations; and other parties in other contractual relationships with HammondCare;
I acknowledge that as the Data Subject, I have the right to demand HammondCare for:
- access to (Article 15 of the GDPR);
- the correction and/or deletion of (Article 16 or 17 of the GDPR); and,
- any limitation of processing of (Article 18 of the GDPR); as well as,
- the right to object against the carried-out processing of (Article 21 of the GDPR);
My Personal Data
According to the provisions of Article 20 of the GDPR, as the Data Subject, I have the right to the portability of data relating to my person which I have provided to HammondCare. As the Data Subject, I can contact HammondCare’s Events Team in relation to the processing of my personal data at the email address: firstname.lastname@example.org.
If I, as the Data Subject, am of the opinion that my Personal Data are processed in contradiction with legal regulations, I have the right to request remedial action from HammondCare. If my request is found reasonable, HammondCare shall immediately remedy the defective status. This shall not prejudice my right, as the Data Subject, to file a complaint directly with the Office for Personal Data Protection or Office of the Australian Information Commissioner.
I hereby give my consent to the processing of my personal data by HammondCare for the purposes above and for the period of time specified above. I acknowledge that HammondCare shall archive this consent for the purpose of fulfilling HammondCare’s statutory obligation to be able to demonstrate that my consent to the processing has been given. For more information on your rights, please see ‘Your rights as an individual’.
HammondCare International Ltd - Privacy Statement and Intent
HammondCare International Limited ("HammondCare") will ensure that any processing of personal data we undertake in the course of our business is secure, lawful and in compliance with the EU General Data Protective Regulation ("GDPR") and UK Data Protection Act 2018 ("DPA 2018") that came into force May 2018. To ensure we are compliant, we have engaged professional advisors to review and refine our processes.
At HammondCare, we put trust at the foundation of our client relationships and are committed to protecting the privacy of individuals whose information is in our custody. We are very aware of the sensitivity of some of the information that we process by virtue of the services we provide and take the security of personal data very seriously. We understand that privacy is not just an essential part of what we do, but also a core concern for all businesses dealing with personal information. HammondCare's global policy is to comply with local laws that apply to our business related to the use of personal data and to ensure that we meet the applicable standards set out in such laws. We have taken professional advice and are establishing an overarching business strategy that is designed to allow every part of our business to understand the scope of our privacy obligations in each jurisdiction we operate, the rules applicable to personal data, and the steps that need to be taken to avoid a privacy breach.
Distribution of personal data
Current, planned and historic distributions of personal data for the facilitation of the event International Dementia Conference 2022: Brave New World. Last updated 25 May 2022
- Organisation: Australia Post
Personal Information Provided: Delivery details of registrants with nominated delivery address in Australia only.
Reason: In order to deliver delegate pass pre-event.
- Organisation: Chime by Encore
Personal Information Provided: Name, email address, postcode, purchase date/time stamp, IP Address.
Reason: In order to create log ins to the platform hosting the virtual event.
Agreed data return/deletion date: 3 months post close of conference
- Organisation: eWAY
Personal Information Provided: Name, email address, postcode, purchase date/time stamp, IP Address and masked/anonymised credit card information from registrants opting to pay via credit card.
Reason: In order to accept credit card payments from registrants using a protected and Level 1 PCI-DSS compliant credit card payment gateway. Level 1 PCI-DSS compliance is the highest level of compliance available and is the same levels of data security of the biggest banks in the world.
- Organisation name: HubSpot
Personal Information Provided: May include name, email address, IP address, device type
Reason: In order to communicate with you about the conference, and any related offers or promotions. To verify your identity in order to access virtual content, if you have selected this as part of your registration.
- Organisation: Verified sponsors and exhibitors of IDC
Personal Information Provided: Name, email address, organisation
Reason: Sponsors and exhibitors are afforded the opportunity to send information via email communication on products and services in which delegates may be interested, based on your attendance at International Dementia Conference: Brave New World. Delegates may choose to opt in to this as part of the registration process.
Agreed data return/deletion date: At own discretion. If you wish to opt-out of these communications you can do so by clicking the unsubscribe button.
HammondCare's Code of Conduct
HammondCare’s International Dementia Conference is dedicated to providing a respectful conference experience for everyone. HammondCare seek constructive debate and respect from both speakers and delegates. The use of the online conference platform provides a forum for respectful debate and opinions.
HammondCare’s conference team provide our language guide to inform speakers in the delivery of their presentation.
HammondCare does not tolerate harassment of conference speakers, participants or our staff in any form, including through social media e.g. Twitter, Facebooks and blogs and other online media. HammondCare reserves the right to withdraw your delegate registration at any time, with a full refund should we consider you have breached our expected conduct.
Cancellations received in writing on or before 31 July 2022 will be subjected to a refund less 25%. No registration refunds will be made after this date for any reason.
As an alternative to cancellation, your registration may be transferred to another person in your organisation. Details of transfers/substitutes must be notified to the event organisers no later than 5 September 2022. Should you be unable to attend after this date due to Covid-19, your attendance can be transferred to an online registration.
You acknowledge and agree that you will take all reasonable steps to mitigate and insure against any loss you may suffer as a result of the unforeseen cancellation of the Event pursuant to NSW or Commonwealth Government public health orders or mandates. Invoice terms are 30 days from creation. Please note that by purchasing, you are accepting these terms and conditions. The cancellation policy will apply whether or not payment has been received.
You acknowledge and agree that it is your responsibility to ensure that you comply with any public health orders or mandates issued by either the NSW or Commonwealth Governments in force at the time of the Event including any orders relating to COVID-19 vaccination requirements. No refund of any moneys paid by you to HammondCare will be given in the event you are unable to attend due to your non-compliance with said public health orders or mandates.
Please note that the event organisers reserve the right to change the speakers and timings.
In addition to the above, you acknowledge that all presentations are to be in person and are not pre-recorded.
HammondCare Events Team
L4, 207B Pacific Hwy
St Leonards NSW 2065
Tel 1800 423 836